Wedding Coordinator Tools that actually save time

Everything a coordinator needs for group events

• Free RSVP collection — Share one link with the wedding party or guest list. Guests confirm attendance with a tap — no app, no account, no friction.
• Date and time polling — Can't lock the rehearsal dinner date? Let the group vote across multiple options. The winning slot rises to the top automatically.
• Guest reminders (Starter+) — On Starter and Pro, GetTogether automatically nudges guests who haven't responded so you don't have to chase RSVPs manually across three different group chats.
• Live guest list tracking — See exactly who's in, who's out, and who's a maybe — updated in real time as guests respond to the shared event link.
• Venue and location voting — Undecided on the rehearsal brunch spot? Post two or three options and let the group weigh in before you commit to a reservation.
• Share anywhere, no app needed — Paste the event link into iMessage, WhatsApp, or email. Guests vote and RSVP directly in their browser — nothing to install.

How to use GetTogether for wedding event coordination

1. Create the event — Name it (e.g. "Rehearsal Dinner — Zhang/Patel"), add a description, and set your location. Takes under two minutes.
2. Add date options — Propose two or three candidate dates. GetTogether turns them into a clean poll your guests can tap through instantly.
3. Share the link — Copy the event URL and drop it into any group chat or email thread. No app download required on the guest's end.
4. Watch responses come in — As guests click the link and respond, your live guest list updates. RSVPs, maybes, and declines are tracked separately so you always know the real headcount.
5. Lock the date — Once votes are tallied, confirm the winning date with one tap. GetTogether sends a calendar-ready confirmation to everyone who responded.

The wedding events coordinators use it for

• Rehearsal dinner — Collect RSVPs from immediate family and the wedding party. Poll on the restaurant if it's not finalized.
• Engagement party — A shared GetTogether link gives everyone a single place to RSVP without the coordinator manually aggregating three sources.
• Bridal shower — GetTogether's date polling lets the bridal party vote across a few Sundays until a date sticks — without a chain of 40 texts.
• Bachelor / bachelorette — A date poll is the only fair way to find the weekend that actually works when the group is spread across multiple cities.
• Day-after brunch — GetTogether's live RSVP tracker gives you the real number in time to phone the restaurant — not an estimate based on who you think you texted.

Common questions about wedding coordinator tools

• What tools do wedding coordinators use? Wedding coordinators typically use project management software for timelines, seating chart tools, budgeting spreadsheets, and guest communication tools for RSVPs and reminders. For managing group scheduling and collecting RSVPs from large, distributed guest groups, many coordinators turn to free tools like GetTogether — which handles date polling, RSVP tracking, and automatic reminders without requiring guests to create accounts.
• Is there free wedding planning software? Yes — GetTogether is free to use for RSVP collection, guest list tracking, and date or venue polling. The free plan supports up to 5 guests on 1 event per month — ideal for a small pre-wedding gathering. It's designed for group coordination, which makes it a natural fit for pre-wedding events like engagement parties, rehearsal dinners, and bridal showers where you need to collect availability and headcounts quickly.
• How do I collect wedding RSVPs online for free? Create an event on GetTogether and share the link via email or group chat. Guests open the link in their browser and confirm attendance with one tap — no sign-up required. You see all responses in a live guest list. It's the fastest free method for pre-wedding events like rehearsal dinners, bridal showers, and day-after brunches.
• What should a wedding day coordination checklist include? A strong wedding day coordination checklist covers: venue walkthrough and vendor arrival windows, ceremony run-of-show with precise times, reception timeline (cocktail hour, dinner service, speeches, first dance, cake cutting), emergency kit items (safety pins, stain remover, phone charger), contact sheet for every vendor and key family member, and transportation logistics. Keeping a live headcount from GetTogether RSVPs helps you brief catering on final numbers the morning of.
• Can GetTogether handle large guest groups for a wedding event? GetTogether's free plan supports up to 5 guests per event. The Starter plan ($2.99/month) raises that to 15 guests and works well for intimate pre-wedding gatherings. For larger events — a rehearsal dinner or engagement party with 20 or more guests — the Pro plan ($6.99/month) removes the per-event guest cap entirely so you can collect RSVPs from your full guest list without hitting a limit.
• How is GetTogether different from a formal wedding RSVP site? GetTogether is a lightweight coordination layer, not a full wedding website builder. It's better suited for the pre-wedding events (rehearsal dinner, bachelor/bachelorette, day-after brunch) where you need to collect availability and headcounts fast without standing up a whole site. For the wedding itself, most couples use a dedicated wedding website tool; for everything around it, GetTogether gets the job done in under two minutes per event.